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How to Write an Obituary: A Guide

Deborah Neyens is an attorney, educator, and freelance writer with a B.A. in political science and a J.D. from the University of Iowa.

Tips for writing obituaries

Tips for writing obituaries

A Step-By-Step Guide to Honoring a Loved One in Words

Have you been tasked with writing the obituary of a loved one?

First, I am sorry for your loss.

Second, I want to help.

I understand you may be feeling overwhelmed with the responsibility of your assignment. It’s tough to sum up someone’s life in a few short paragraphs, even harder to do so when clouded with grief. You want to write an eloquent tribute but aren’t sure you are able, especially within the short time you have to meet a newspaper deadline.

I recently was in your shoes. My mother died the day after Christmas, and as the writer in the family, it fell to me to write her obituary. I created this guide based on my experience. I hope it helps you create an obituary that conveys the impact of your loved one’s life and loss in a meaningful way.

The Purpose of an Obituary

The primary purpose of an obituary is to announce a death and provide information about the visitation, funeral, and other services or memorials. By providing this information, the obituary serves as a way to rally the community behind the deceased’s loved ones as they mourn.

An obituary also can be an important genealogical record. It documents familial relationships and important events in the deceased’s life, like birth, death, and marriage dates. It describes educational and professional achievements. A well-written obituary helps readers understand the impact the deceased had upon the community and his or her family.

Publication of an Obituary

In many newspapers, obituaries are a form of paid advertisement for which the newspaper charges by the word or the column inch. Funeral homes often will include a basic obituary as part of the services they provide, which include drafting and submitting the obituary for you.

Before drafting an obituary yourself, check with the funeral home and/or newspaper regarding any style guidelines or word limitations that may apply. Also ask about the costs for photos and extra words. The funeral home should be able to provide you with an obituary template that will meet the guidelines of your local newspaper, which you can modify to add your own words and personal touches.

Make sure to ask about the deadline for obituary submissions. Many newspapers have a mid-afternoon deadline for items to be published the next morning. If you are using an obituary to announce upcoming services for the deceased, make sure the information is published at least one or two days in advance so that people have time to arrange their attendance.

When you submit the obituary for publication, do so in an electronic format. If someone has to retype what you have written, you risk introducing errors into your work.

If you cannot afford more than an abbreviated version of an obituary in the newspaper, you may be able to post a longer, more detailed version on the funeral home’s website or other memorial sites. Such postings may be free or require payment of a small annual fee.

Read more: "The Top 10 Online Memorial Websites"

These guidelines will help you draft each section of the obituary.

These guidelines will help you draft each section of the obituary.

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The Elements of an Obituary

When you write an obituary, make sure to include certain essential elements. By applying a universal format to what you write, you will aid the reader in finding the information most important to him or her. You also may avoid a rewrite by a newspaper editor or funeral home director.

The typical elements of an obituary include:

  1. An announcement of death
  2. Information about the funeral and memorial services
  3. A biographical sketch of the deceased
  4. A listing of family members
  5. Special messages from the family

Obituaries often include photos of the deceased, which add to the cost of the obituary. Enhanced photo options, such as color photographs, multiple photos, or large photo sizes, may be available at additional cost. If submitting a photo, choose a recent one so readers can recognize the deceased as someone they knew.

Writing the Obituary

These guidelines will help you draft each section of the obituary.

1. Announce the death.

The first paragraph of the obituary generally provides the following information:

  • The full name of the deceased and any nickname by which he or she commonly was known
  • The deceased’s age at death
  • The deceased’s residence (city and state) at death
  • Time and place of death

A typical death announcement reads as follows: [Full name], [age], of [city, state], died at [location] on [date].

The fact of death can be stated in many ways. Some people may consider “died” to be too direct and choose a euphemism like “entered eternal rest” or a religious statement like “was called home to the Lord.” My father thought “died” sounded too cold for my mother's obituary, so I chose “passed away” instead.

Some death announcements include the cause of death. Listing this information is not required. Some families simply are not comfortable sharing it. Other families may choose to include it to circumvent the inevitable questions from friends and neighbors. Still others may address the cause of death in non-specific terms like “after a short illness” or “peacefully.”

You may have seen obituaries that say things like “after a courageous battle with cancer.” This description would have worked for my mother, and my father and I specifically discussed whether to include something like it. In the end, we decided not to. Most people who knew my mom knew she had been undergoing treatment for Stage IV breast cancer for over two years and would assume her death to be cancer-related. More importantly, my mother did not want her life to be defined by cancer. A hackneyed phrase was neither necessary nor appropriate.

However, wanting to reassure her extended family and friends that my mother met the best kind of end for which one could hope under the circumstances, I did state that she died at home “with her family at her side.”

2. Provide service times.

The funeral home can assist you with the details that should be included about the funeral and services and the specific order in which they should be listed according to your local traditions. The information provided may include the date and location of the visitation, the date and place of the funeral service, the name of the officiant, and the date and place of the burial, also known as the interment.

If these details are unavailable when the obituary is published, you could say, “funeral arrangements are pending at XYZ Funeral Home.” Interested parties may then contact the funeral home for details, or you can republish the obituary later when the information is available.

If the services are private, say something like “the family will hold private services at a later date.”

3. Include biographical information.

With limitations on length, remember that an obituary is not a full biography. Rather, choose some of the important milestones in the person’s life, as well as a few details that convey your loved one’s personality and contributions. Items to consider including are:

  • Date and place of birth
  • Parents’ names, including mother’s maiden name
  • Date and place of marriage
  • Spouse’s name and maiden name, if applicable
  • Schools attended
  • Military service
  • Profession and places of employment
  • Membership in service and social organizations
  • Hobbies and interests
  • Honors and awards

To determine what details to include, seek input from family members and friends of the deceased. Don’t simply provide a laundry list of events and accomplishments; provide meaningful examples that convey as much information as you can in as few words as possible. Tell a story that will allow your loved one to live on in the memories of others.

Before drafting my mother’s obituary, I sat down with my father and asked him what details he wanted me to include. My mother had many hobbies, interests, and talents, and there were a few, in particular, my dad wanted to mention: She was a quilter who won many awards for her work; she loved to hike, bike, camp, dance, garden, and travel, and she was a member in several organizations that were important to her.

I also took note of how many people told me in the days before and after her death that they considered my mother to be a second mom to them. She didn’t work outside the home but provided in-home daycare for many years to many children, including her grandsons. She readily welcomed her children’s friends, the neighbor kids, and her nieces and nephews into the home and created a lot of happy childhood memories for many people.

Finally, there were a few things that held special meaning to me and my siblings that I wanted to convey: My parents’ beautiful love story that began when they were teenagers, my mother’s love of birds that she passed on to all of us, her fun-loving, playful nature and high energy, and her talents in the kitchen.

With all of the above information in mind, I came up with the following biographical sketch:

Janet was born in Dubuque, Iowa, on May 20, 1944, to Michael and Leona (Roling) Herting. She graduated from Wahlert High School in 1962. She met the love of her life, John Neyens, at an ice skating rink when they were sophomores in high school. They were united in marriage on June 27, 1964.

Janet was the mother of four children and a second mom to countless more, who knew her as “Mom Jan.” She made a home filled with love, laughter, and the aroma of her fresh-baked rolls.

Janet moved through life at high speed, producing two generations of fast walkers just trying to keep up with her. She loved playing games with her grandchildren, roasting marshmallows over the campfire, watching birds in the garden, hiking up mountains, biking down trails, exploring the country on long RV trips, and showing off her moves on the dance floor.

A talented seamstress and award-winning quilter, Janet was a member of the American Sewing Guild and Eastern Iowa Heirloom Quilters. She was a member of St. Pius X Parish since 1969.

My last selfie with my mom, taken the week before her death.

My last selfie with my mom, taken the week before her death.

4. List family members.

Most obituaries list surviving family members, and many also list close relatives who preceded the deceased in death. There are no rules about who may be listed, and some obituaries identify close friends and even pets. Relatives to consider including are:

  • Parents
  • Spouse
  • Children and step-children
  • Grandchildren and great-grandchildren
  • Siblings
  • Nieces and nephews
  • In-laws

For large families, categories like grandchildren, great-grandchildren, and nieces and nephews may be listed by number and not individually named (e.g., “27 grandchildren” or “many nieces and nephews). Categories like cousins or spouse’s family often are not included due to space constraints, except for persons who were especially close to the deceased.

Begin the family listing by stating “[deceased’s name] is survived by …” and starting with the closest surviving relations and their spouses. Use this format: first name (living spouse’s name) last name. For example: “John (Mary) Smith” or “Jane (John Smith) Doe.” Then, if including predeceased relatives, state “[deceased’s name] was preceded in death by” and follow the same format, listing those family members who died first.

5. Offer any special messages from the family.

The final element of many obituaries is a special message from the family of the deceased. A message is optional but could include such things as a thank you to the deceased’s medical providers or caretakers, instructions for those interested in contributing to a memorial fund, or a short poem or prayer dedicated to the deceased.

In my mother’s obituary, I indicated that in lieu of flowers, memorials may be made to the Anna Purna Ghosh Foundation to help cancer patients in need. I also provided both an address and URL for the convenience of those wishing to make a donation.

Final Thoughts

Before submitting your obituary, proofread it carefully and ask someone else to read it, too. As you review it, consider the following:

  • Are all names spelled correctly?
  • Are all of the dates accurate?
  • Have you included all family members who should be included?
  • What would your loved one think of the obituary? Does it convey the things most important to him or her?
  • Is the obituary specific and expressive without relying on generic adjectives or clichés?
  • Is the obituary written in clear, simple language that is easy to read?

In the end, an obituary should be a quiet celebration of a life well-lived and a way for the deceased to remain alive in our memories. I hope this guide will help you achieve that result for your loved one.

© 2016 Deborah Neyens


muhammad abdullah javed on April 02, 2016:

Excellent guide. Thanks for sharing. I am afraid of your mother's demise. May God bestow on you His blessings to be patient.

Peggy Woods from Houston, Texas on March 11, 2016:

So sorry for your loss Deb. Your mom was a beautiful woman who obviously enjoyed life. Cherish those wonderful memories.

Cheri Popp on February 01, 2016:

Excellent article Deb!

Deborah Neyens (author) from Iowa on January 26, 2016:

Thank you, Ms. Dora.

Dora Weithers from The Caribbean on January 25, 2016:

Beautiful tribute to your mom. Thank you for sharing from your own experience so others can have a guide to follow for the obituary. May the sweet memories of togetherness with your mom help you through your time of grief. Congratulations on your HOTD accolade!

Deborah Neyens (author) from Iowa on January 25, 2016:

Thank you all for your comments and kind words. I am honored that this article was selected as Hub of the Day because I wrote it as a further tribute to my mom. I hope it provides some assistance and comfort to others who may be facing a loss of their own.

Venkatachari M from Hyderabad, India on January 25, 2016:

Very sorry for your loss of mother. This obituary is a masterpiece and I appreciate for your taking the pains in your present position to provide it as a guideline to all viewers of it. I wrote a tribute for my wife only last year.

Congratulations for the Hub of the Day award.

Kristen Howe from Northeast Ohio on January 25, 2016:

Deb, I'm so sorry for the loss of your mother. My heartfelt condolences to you and your family. It's been 2 years this spring, when I lost my mother. No obit or memorial service for her--she just wanted my brother and I to spread her ashes in two places. But my grandfather had an obit, when he passed away 11 years ago last month. This is so useful and handy for those who need it, when the time comes to say goodbye. Congrats on HOTD!

Chitrangada Sharan from New Delhi, India on January 25, 2016:

Congratulations for the HOTD!

So sorry for your loss. It must not have been easy writing this hub but this is indeed useful and helpful hub. It is very difficult to discuss about these topics leave alone selecting this as a hub topic.

As Linda said, your Mom must be very proud of you.

Thank you for sharing this!

Linda Bilyeu from Orlando, FL on January 25, 2016:

Just one more reason why your mom would be so proud of you, my friend! :)

FlourishAnyway from USA on January 25, 2016:

I'm so sorry for your loss. The advice you provided will help many people, and the sample made me feel like I knew her. Long ago, I filled in at the newspaper retyping obituaries and have read the gamut. This very much deserved to be HOTD.

Claudia Porter on January 22, 2016:

This is extremely helpful. While I've never had to write and obituary yet, I'm sure the time will come. I've often wondered how and what to write. Great hub!

Deborah Neyens (author) from Iowa on January 20, 2016:

Thank you all for the kind comments.

Deb Hirt from Stillwater, OK on January 17, 2016:

My condolences. Your story will be well received, as in times like these, there is so much to so. Having a little guidance will make one of the many things to do a little easier.

Shauna L Bowling from Central Florida on January 13, 2016:

Deb, I'm so sorry you lost your mom. The picture you share with us is a treasure. You both look so happy! What a beautiful memory. I know you have a lifetime of memories, but I'm sure you'll refer to that picture quite often. In fact, I'd venture to say it's already found a place in your home.

This hub must have been very difficult for you to write. You selflessly have provided valuable information for all who will one day have to announce a loved one's passing. The guidelines you provided will make that task easier to accomplish.

Bless you for sharing this. My heart goes out to you, my friend.

drbj and sherry from south Florida on January 13, 2016:

Writing an obit for someone you love is a painful task. These guidelines are very useful for anyone who must do so. Thanks for sharing what you have learned.

Denise W Anderson from Bismarck, North Dakota on January 13, 2016:

These guidelines are great! I had the opportunity to write obituaries for several family members in the last couple of years. I used an on-line template similar to what you have given here, and people were pleased with the outcome. It is not easy to write about a loved one that has gone before us, but you have given us some simple instructions to follow!

Brian Leekley from Bainbridge Island, Washington, USA on January 12, 2016:

If I am ever responsible for writing an obituary, I will refer back to this helpful article.

Devika Primić from Dubrovnik, Croatia on January 12, 2016:

So sorry for your loss! You are brave to have written this hub. Informative and well put together.

Rebecca Mealey from Northeastern Georgia, USA on January 12, 2016:

Very good information, tastefully presented. My Mom will soon turn 93, so I will likely be able to put this to use. Since I am the "writer" in the family, I will probably be awarded this task. Sorry for your loss, your Mom was so pretty. Just like you.

Gunny Cracker from Elkhorn, WI on January 11, 2016:

What an excellent and useful Hub this is. Thank you for taking the time to write it so well.

Deborah Neyens (author) from Iowa on January 11, 2016:

Thanks, Bill. I am sorry that you you lost your dad when you were so young. I am older than both my parents were when they lost both of their parents, so I consider myself fortunate to have had my mom in my life for so long. And I still have Dad. I hope I don't have to write another one for a long, long time.

Bill Holland from Olympia, WA on January 11, 2016:

I wrote my dad's when I was twenty and I wrote my mother's ten years ago. I think that's enough for me.

I'm sorry for your loss, Deb! Hugs coming your way.

Deborah Neyens (author) from Iowa on January 11, 2016:

Thank you, Linda. I am doing okay. Writing helps, as you know. I have been meaning to send you a note, and will do that soon, I promise! Thanks for all of your support all along on this journey. Love you!

Linda Bilyeu from Orlando, FL on January 11, 2016:

Hi Deb, I know this article was not easy for you to write, but I am sure it will be appreciated by many during their time of need. I could have used the assistance 6 months ago, but I got it done. I hope you are doing well.

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